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1. RULES AND REGULATIONS
(i) Name of the Society
The name of the Society shall be Glaucoma Society of India herein after referred to as the Society.
(ii) Membership
The membership of the Society shall be of the following types :-
Life Members
All Medical practitioners registered with any state Medical Council (recognized by the Indian Medical Council) who practice ophthalmology with post graduate qualification in Ophthalmology with special interest in the field of Glaucoma shall be eligible for becoming members of the society. Application for membership shall be submitted to the Secretary on a prescribed form duly proposed and seconded by a member of the society who has a personal knowledge of the applicant. All applications would be considered by the executive committee and the suitable applicant shall be admitted as ordinary members. Any person eligible for membership can become life member by paying the subscription current at that time in a lumpsum which is non refundable under any circumstances.
Honorary Members
Any person who has rendered outstanding service to Glaucoma in general and India in particular shall be eligible to this membership provided he is recommended by the executive committee of the society and passed by 2/3 majority of those present at a meeting of the general body. Honorary members would be entitled to participate in all activities of the society but shall not be entitled to vote in society meetings or hold any office.
(iii) Admission and Qualification for Membership
All doctors with a postgraduate qualification in Ophthalmology will be eligible to qualify for membership. They will be admitted as members after they have paid the subscription fees and their application has been approved by the Executive Committee.
(iv) Subscription
At present the subscription of membership of the society shall be rupees 1500/- for Indian Life members and US dollars 500/- for International life members.
(v) Appeal and re-admission of Membership
The membership shall cease :-
• By voluntary resignation of the members.
• By the decision of the executive committee with 2/3 majority of those present to delete the name of any member from the register of the membership for professional misbehavior or misconduct subject to the decision being rectified at the next general body meeting. Before any such action is taken the offending members shall be served with a notice in writing to appear before the executive committee to give him an opportunity to explain his conduct.
Readmission :
The applicant will have to submit an application to the Executive Committee for re-admission. Re-admission can be considered on payment of all dues or readmission fee as prescribed in the by laws. In latter case it will be treated as new admission.
(vi) Rights and privileges of Memberships
• All life members shall be entitled to participate in all the activities of the society including the right to vote and shall also be entitled to receive all publications of the society as provided in the bye laws.
• All honorary members shall be entitled to participate in scientific and social activities of the society. They shall not be entitled to vote or hold the positions of office bearers or become member of the executive committee.
• Any person whose name is under consideration for membership of the society will not have right to vote, but may participate in the scientific deliberations of the society.
2. GENERAL BODY
(i) General body Defined
The General Body consists of all life members enrolled in the register of membership.
(ii) Powers and duties/functions of the General Body
This will be the supreme body of the society and its decisions will be final and binding on the members. It shall manage the affairs of the society through its elected office bearers and committees.
(iii) Notice of Meeting and periodicity of meeting
The Society shall hold its General Body meeting once annually.
The General Body meeting can be called by :-
i) The President
ii) By a requisition signed by atleast 1/10 of the members of the society.
iii) By a requisition signed by atleast more than half the members of the executive committee.
QUORUM
For any General Body meeting 1/5 of the total members shall form the quorum. If within half an hour from the time appointed for the meeting, the quorum is not complete, the meeting shall commence with its deliberations as the adjourned meeting.
3. EXECUTIVE COMMITTEE
(i) Executive Committee Defined
It is the Committee which shall manage the affairs of the Society and it will be elected by the General Body.
Functions of the executive committee
1. It shall act on behalf of the General Body for running the affairs of the society under its constitution and by-laws.
2. It shall carry out the policies and mandate of the society and shall be responsible to it.
3. It shall have power to invest, spend and deal with the money of the society in a manner benefiting the Society.
4. The decisions and recommendations of the executive committee shall be subject to the approval of General Body.
5. The executive committee will have the power to fill any midterm vacancy of office bearers or members by nomination.
The executive committee will have the power to constitute as many committees as it deems fit for furtherance of the objective of the society. These committees may form bye-laws of their own for their functioning with the approval of the executive committee and would submit its recommendations and accounts for approval to the executive committee.
(ii) Minimum and Maximum strength including office bearers
Minimum strength will be 4 members and maximum strength will be 9 members.
(iii) Composition
A) Office Bearers
1. President
2. Secretary
3. Treasurer
B) MEMBERS
Four to six members preferably from various states of India.
C) Ex-officio members : without voting rights.
i) Two immediate past Presidents.
ii) Immediate Past Secretary.
(iv) Election and its mode
The elections for selection of the executive committee will be held at the General Body meeting to be held once in two years. It will be conducted by secret ballot and the results approved by the general body. A simple majority shall be necessary for selection.
(v) Term of Office
• The members of the executive committee will have a term of 2 years.
• Only ex-officio members would stay in the executive committee for more than two terms consecutively in the same capacity. Other members, under exceptional circumstances may extend their term when more than 2/3 majority decides in its favour.
• The outgoing office bearers must hand over charge by delivering all relevant papers of the society such as registers, correspondence, stationery, books of accounts, library books etc. to the newly elected office bearers within a fortnight of their election. The inventory of all the papers and property shall be signed by the outgoing and newly elected secretary.
• Office bearers shall cease to hold the office.
a) When their term is over.
b) If by a resolution the general body decides by 2/3 majority of members present that such office bearer be removed from the office provided one month due notice is given by placing the item on the agenda of the meeting.
c) By voluntary resignation.
(vi) Powers and suits of the office bearers
1. PRESIDENT
He shall act on behalf of the Society and would represent the society during his tenure. He shall Chair and regulate the working of the executive committee and General Body Meetings. He shall be responsible for upholding the Constitution. President can permit the consideration of any other item if essentially needed even if it has not been included in the agenda.
2. SECRETARY
• He shall manage all correspondence and shall keep the minutes of the society and committee meetings which will be read and confirmed at the following meetings respectively. He shall have the charge of office and keep a register of all papers communicated to him. He shall be responsible to the Society for carrying out the resolution of the society. All records shall be open to inspection by any member of society.
• The property of the society shall be under the control of the Secretary or any other officer of the Society deputed by the Executive Committee.
• The Secretary may sanction any amount stipulated in the bye laws without the previous sanction of the managing committee and not provided in the budget.
• All documents and contracts shall be executed jointly by the President and Secretary of the Society. The Secretary would maintain a register of all the members with their addresses. He shall send the notice of the General Body meeting alongwith agenda one month before the meeting.
3. TREASURER
• The treasurer shall receive money due to the Society and shall make all payments in accordance with any rules framed by the executive committee and shall keep an accurate accounts of all such transactions and every receipt given shall be signed by him/her. He/She will prepare a statement regarding the financial position of the society jointly with the Secretary which will be audited by Hony./paid Auditor and will present the same at the General Body meeting for adoption.
• The bank accounts of the Society shall be operated by any two of the following three i.e. President, Treasurer and Secretary. Normally, Secretary and Treasurer should operate the accounts.
• He/She may send reminder/reminders under certificate of posting to defaulting members.
• He/She shall maintain list of the current members and their addresses and would intimate the Secretary.
(vii) Quorum and Notice of the Meeting
1. The members of the Executive Committee shall be meeting at least once in a year. Attendance by minimum of 1/3 of the total shall form the quorum.
2. The secretary shall circulate the agenda for the meeting at least a month before the date of meeting.
3. The President shall preside at the meeting of the executive Committee. In his absence, the committee may elect its own Chairman who shall have all the powers of the President, to preside over that particular meeting.
4. The President or Chairman in the event of a tie will have a casting vote. The voting may be by ballot or show of hands as may be thought desirable.
5. Whenever it is found inconvenient to call a meeting of the executive committee and whenever the President deems it desirable that the opinion of the Executive Committee be obtained, they shall do so by post and act in accordance with the view or majority.
(vii) Filling up casual vacancies
Casual vacancies will be filled up consensus of the general body.
4. SUB-COMMITTEE None
5. SOURCES OF INCOME AND APPLICATION OF FUNDS
The sources of income of the Society shall be the following :-
a) Income from sales of publications etc. to promote the aims and objectives of the Society.
b) Voluntary donations and contributions from members and non members.
c) Subscriptions.
d) Income from any other source as may be desirable to the attainment of the aim and objectives of the society.
Utilization of funds of the Society shall be as follows :
a) Towards promotion and attainment of aims and objectives of the society as set forth in Memorandum.
b) The bank account shall be in the name of the society and operated by the President, Secretary and Treasurer or at least two of the office bearer of the Society.
6. AUDIT OF ACCOUNTS
The treasurer shall keep books of accounts with regard to :
a) Money received and expended.
b) Sales of books, property and assets & liabilities of society.
1. The Society shall keep in order the books of accounts for a period not less than five years proceeding the current year. (The books of accounts shall be open to inspection by any member of society during normal business hours).
2. The financial year of the Society shall be from Ist April to 31st March.
3. Statements of accounts will be presented at the annual general body meeting.
4. Auditing the accounts will be subjected to auditing every year.
7. OPERATION OF THE BANK ACCOUNT
The bank account shall be jointly operated by the President, the Secretary and the Treasurer. At least two of the three must sign for withdrawal of money.
8. ANNUAL LIST OF THE MANAGING BODY/EXECUTIVE COMMITTEE
PRESIDENT
Dr L Vijaya
Sankara Nethralaya
No.18, College Road
Chennai 600 006
Phone: 91-044-2823 3556, 2827 1616
Fax: 91-044-2825 4180
Email:
drlv@snmail.org,
gsichennai07@gmail.com
SECRETARY
Dr B Shantha
Sankara Nethralaya
No.18, College Road
Chennai 600 006
Phone: 91-044-2823 3556, 2827 1616
Fax: 91-044-2825 4180
Email:
drbs@snmail.org
gsichennai07@gmail.com
TREASURER
Dr Arun Kumar Narayanaswamy
Sankara Nethralaya
No.18, College Road
Chennai 600 006
Phone: 91-044-2823 3556, 2827 1616
Fax: 91-044-2825 4180
Email:
a_narayanaswamy@rediffmail.com
gsichennai07@gmail.com
9. LEGAL PROCEEDING (SECTION 6 OF THE ACT)
The Society may be sued of the name of President Secretary as per provisions laid down under section 6 of the Society Registration Act. 1860 as applicable to the Union Territory of N.C.T. of Delhi.
10. Any amendment in the Memorandum of Association of rules will be carried out in accordance with procedure laid under section 12 and 12-A of the Society Registration Act. 1860.
11. DISSOLUTION AND ADJUSTMENT OF AFFAIRS :
If the Society need to dissolved it shall be dissolved as per provision laid down under section 13 and 14 of the Societies Registration Act. 1860 as applicable to Union Territory of Delhi shall apply to this Society.
12. APPLICATION OF THE ACT
All the provisions under al the section of the Societies Registration Act. 1860 as applicable to the Union Territory of Delhi shall apply to the Society.
13. ESSENTIAL CERTIFICATE
Certified that this is the correct of the rules and regulations of the Society.
( President) ( Secretary) ( Treasurer ) |